Blog

Dresner Group Blog

Our technology blogs feature IT tips and best practices for businesses in Columbia, Baltimore, and Bel Air.

Tip of the Week: How to Control File Sharing in OneDrive

Tip of the Week: How to Control File Sharing in OneDrive

Microsoft’s solutions are fairly common among businesses, so there’s a fair chance that you utilize Microsoft Office 365, which gives you access to Microsoft’s cloud storage solution, OneDrive. Using this, your users are better able to share documents and collaborate on them… but what if you don’t want your users sharing company documents willy-nilly? Today, our tip will cover how to control sharing in OneDrive.

In OneDrive, a user can share a singular file or folder pretty easily. All they have to do is log in, right-click on the file/folder, and click Share.

Sharing this way allows a user to share their content with one of their contacts, send it to an email address, or copy a shareable link and send it along through an instant message or, again, and email. Doing so gives the recipient access to make edits to it by default, but the sender can restrict them to read-only access if desired.

However, you probably don’t want to micromanage your entire team to make sure they are sharing files and folders with people actually authorized to receive them. Fortunately, by using the global settings of OneDrive, you can take control past the file/folder basis to control how a user can share documents.

Controlling a User’s File Sharing in OneDrive

Assuming that you have administrative access over your OneDrive account, sign in by visiting https://admin.microsoft.com/ before proceeding with the following steps:

  •  Look for Admin centers on the left side of your display. Click SharePoint.
  • You should then be directed to the new SharePoint admin center. If you are brought to the old one, you can go to the new on by clicking on Open it now.
  • Again, on the left side of the screen, find Policies and click on Sharing.

Doing so means that you have edited the global settings, applying your changes to all accounts. To manage settings on a case-by-case basis, access Users, Active Users, and select the individual who you are attempting to manage. You should find a OneDrive tab, with adjustable Sharing options.

With privacy and security being so critical for contemporary businesses, you need to make sure you are doing everything you can to maintain control of your company’s information. Our security experts can help - reach out to us at (410) 531-6727 to get started.

×
Stay Informed

When you subscribe to the blog, we will send you an e-mail when there are new updates on the site so you wouldn't miss them.

Which Backup Strategy is Best?
Are You Risking Your Business by Neglecting PCI DS...
 

Comments

No comments made yet. Be the first to submit a comment
Guest
Already Registered? Login Here
Guest
Sunday, 24 November 2024

Captcha Image

Client Service Login

Latest News & Events

Annual Channel Futures MSP 501 Identifies Best of the Best in the Managed Services Industry Dresner Group has been named as one of the world’s top-performing managed service providers in the prestigious 2024 Channel Futures MSP 501 rankings. The Chan...

Contact Us

Learn more about what Dresner Group can do for your business.

Copyright Dresner Group. All Rights Reserved.